Skip to main content
In SmartCookie everything revolves around courses: each course has its own students and sessions. Once you see how these pieces fit together, the rest of the app is much easier.

What each thing is

  • Course: a group of sessions with the same students. For example, “B2 English with Anna” or “Thursday book club”.
  • Student: a person you teach. They can be in one course or in several.
  • Session: each class you teach, with its date and time. Every session always belongs to a course.
  • Event: something in your schedule that isn’t a session, like a doctor’s appointment or time to prepare materials. It doesn’t belong to any course and has no students.
  • Space: where your courses, students and payments live, under your business name. If you invite other teachers, it becomes a team and you’re its coordinator. With the same account, you can have your space and be on other people’s teams.

How the pieces fit together

The usual order is: create a course, add its students, then schedule its sessions. We walk you through each step in Create a course, Add or import students and Add a session. Your sessions and your events show up together in your calendar.

The 4 course types

When you create a course, you choose its type: 1 to 1 lessons, Group lessons, Meetings 1 to 1 or Open doors. The type decides who joins the course and who can book sessions. Compare the 4 types in Which course type to choose. To book, people use your booking link: your own page where they pick a day and time. We explain it in Share or change your link. In 1 to 1 lessons and Group lessons courses, you need at least one student before you add sessions. If you import from Google Calendar, a course can arrive with sessions but no students.

Where everything is

The menu on the left takes you to each part of SmartCookie:
  • Home: a summary of your day, with your next session and your agenda.
  • Calendar: all your sessions and events.
  • Courses: your courses, with their students, sessions and notes.
  • Students: the list of everyone you teach.
  • Payments: the bills you send to your students.
  • Analytics: how your team is doing. It only shows if you have teachers on your team: See your team’s analytics.
SmartCookie side menu with the options Home, Calendar, Courses, Students and Payments

The SmartCookie menu on the left

At the top of the menu is your business name. Click it to open your menu:
  • Your email and your business. If you’re on several teams, this is where you switch between them.
  • Settings: all your settings. They open on Your business (the name and logo your students see). The settings menu on the left also has Account (your email, login, language and time zone), Subscription, Student payments, Availability, Student link, Reminders and Integrations, among others.
  • Subscribe now: only during your free trial.
  • Build your team: invite other teachers. See Build your team and invite teachers.
  • Help & support: write to us if you need help.
  • Logout.
Menu open under the business name, with the email, the business, Settings, Build your team, Help & support and Logout

Your menu, at the top of the menu on the left

If the menu on the left is collapsed, expand it to see your business name. If you have teachers on your team, or you’re a teacher on someone else’s team, Help & support and Logout are in another menu at the top right: click your photo or initials. If you’re a teacher on someone else’s team, your menu shows Team settings instead of Settings.

When you create your account

When you create your account, Smarty asks you 4 quick questions: how many students you teach, how you manage your teaching, what eats up most of your time and how you heard about us. Answer each one and, on the last one, click Submit. SmartCookie takes you to the Setup guide, where you add your first student and their weekly session: Add your first student and their weekly session. Your student link is created for you, from your name. You can change it any time: see Share or change your link.

Your free trial

When you create your account, you get 14 days free to try all of SmartCookie. You don’t need a card. When the trial ends, you need a membership to keep using SmartCookie. Your data stays saved: once you subscribe, you pick up where you left off. Prices and details are in Free trial and SmartCookie membership.
Last modified on November 9, 2026