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If you already keep your sessions in Google Calendar, SmartCookie can read them and create your courses, sessions and students. All you need is a Google account and a few minutes. SmartCookie only reads your calendar: it never changes or deletes any Google Calendar event. It doesn’t create anything until you confirm, and your students don’t get any email.

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Connect your Google Calendar

  1. Open the Import from Google Calendar page. If you’re not logged in to SmartCookie, it asks you to log in first.
  2. Click Connect Google Calendar.
  3. Choose your Google account and allow SmartCookie to see your calendar. You’ll come back to SmartCookie.
Connect Google Calendar screen with the Connect Google Calendar button highlighted with number 2

First screen of the import. The blue number is step 2.

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Choose what to import

  1. In Date range, choose the first and last day to look at. It’s already set from 6 months back to 6 months ahead.
  2. In Which calendar should we read?, keep your main calendar ticked (the one with your name or email). If your sessions are in another calendar, open Add other calendars and tick it.
  3. To skip events that aren’t sessions, use Exclude events containing. Type a word, like “Dentist”, and press Enter. Repeat to add more. SmartCookie ignores events with those words in the title.
  4. Click Find sessions.

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Review the courses and confirm

SmartCookie groups your Google Calendar events into courses. It puts together events that repeat in Google Calendar, events with the same title and events with the same guests. The guests of each event become students of the course. You don’t count as a student.
  1. Check the name of each course. You can change it right there.
  2. Untick the courses you don’t want to import.
  3. Click a course to see its details. There you can remove sessions or students, or add a student with Add.
  4. Check the one-off events: these happen only once. They aren’t imported, except the ones you tick: each becomes a course with a single session.
  5. Click Confirm import.
A course with a single student is created as 1 to 1 lessons. A course with several students, or none, is created as Group lessons.
If you don’t invite your students to your Google Calendar events, the courses arrive with no students and are created as Group lessons. If it was a one-student course, open the course and add the student before you confirm. You can’t change the type later.
Another option is to untick that course and create it yourself as 1 to 1 lessons. We explain how in Create a course. When it’s done, you’ll see Import from Google Calendar complete, with how many courses, sessions and students were created.

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Undo the import

You can only undo the import on the screen you see right after you confirm. If you leave it, you’ll have to delete the courses one by one.
If something didn’t turn out as expected, click Undo on that screen. The button tells you how many courses it will delete. SmartCookie deletes those courses with their sessions, and also the new students who aren’t in another course.

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If you import more than once

  • Your sessions aren’t duplicated: SmartCookie skips the ones it already imported.
  • If a guest is already one of your students (same email), SmartCookie uses that student and doesn’t create a new one.

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What you can’t do

  • You can’t import all-day events, like public holidays.
  • You can’t import more than 50 courses at once. Untick some and import them later, in another import.
  • Changes you make later in Google Calendar don’t reach SmartCookie: the import happens only once. If you change an event there, change it in SmartCookie too.
  • The import doesn’t keep the two calendars connected. To see your SmartCookie sessions in Google Calendar, follow Connect Google Calendar.
Last modified on September 30, 2026